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Choosing between POP and IMAP Email Configuration

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  • Choosing between POP and IMAP Email Configuration

    POP and IMAP are both common protocols used by mail clients to connect and retrieve mail from your server. Depending on the behavior you want from your mail client and the server one option may work better for you than the other, so knowing the differences will help you choose the one that works best for you.

    POP :

    This account type connect to the mail server and retrieves any new messages, creating a copy of that mail in the email client. Any changes, such as reading, sorting, or deleting of messages, are only reflected locally and the server is unaffected.

    POP has the advantage that you do not need to store mail on your server for extended periods of time. Once a message has been retrieved with POP it will exist in the local mail client (such as Outlook) unless manually deleted. Mail clients can also remove retrieved messages from the server after a specified period of time to automatically help you manage storage space.

    Multiple devices configured with POP means you will be sorting, deleting, or making email as read multiple times since each client has an independent copy. For mailboxes that are used by multiple individuals this is a great feature. Please be aware, however, that if POP is configured to remove messages from the server immediately it can adversely affect other users on a shared mailbox.

    IMAP

    An IMAP account type not only retrieves new mail from the server, but also syncs back any changes so the email client and server data are always consistent. This allows you to read an email or sort it to a folder once and have the changes visible on all of your devices.

    IMAP accounts are great for syncing data between multiple devices and for making sure that your mailbox looks the same when you log in through the web interface. If you check your email from a mobile device and a desktop this option may save you time in managing your email data.

    One downside comes up is storage space when you receive a lot of email, or email with large attachments. Because data is stored on the server indefinitely, unlike POP, your usage only goes down when data is deleted. Changes made on the server, such as removing email, will be reflected in your local client as well. Keep this in mind when configuring multiple clients with both POP with IMAP for the same email account, if you have POP set to remove messages from the server after a set time they will disappear in your IMAP account as well.
    "It Takes 20 Years To Build A Reputation And Five Minutes To Ruin It. If You Think About That, You'll Do Things Differently. "

  • #2
    Re: Choosing between POP and IMAP Email Configuration

    You need to Choose wisely, but switching should be easy!!!

    The POP vs. IMAP debate is all about how you interact with your email. If you’re constantly in your email with attachments and use it like file storage system, POP will guarantee that you always have access to your information. If you’re constantly connected to a broadband or LTE network and you flit back and forth between a laptop, desktop, tablet, and smartphone, IMAP would most likely be the best thing for you. In most cases, especially if you have POP configured to store your email on the server instead of deleting it, you won’t normally notice a difference between the two services.
    There’s also nothing that says you have to pick one and stick with it. Even Gmail, one of the most popular free email services in the world, makes it easy to choose POP or IMAP and allows you to switch between them as you see fit. You can choose the service the best fits your needs, but ideally your email should exist as a service that requires very little maintenance and configuration once it has been setup and used.

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    • #3
      Re: Choosing between POP and IMAP Email Configuration

      Agree, its all about personal choice, if someone wishes to access emails in offline mode then POP3 is the best and widely used option. But if you want to be connected to your mailbox in realtime and want to avoid data usage for downloading emails then IMAP is the best option.
      Taking over the rest..!

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      • #4
        Re: Choosing between POP and IMAP Email Configuration

        Hi,

        Wow, good to see such a healthy discussion !!!

        So, what are the drawbacks of POP and IMAP ? Lets check...

        For POP :

        -It takes time to download the mails.
        -Mails can be transferred only to local mailboxes.
        -Outgoing emails can be stored only in the local machine.

        For IMAP :

        -Well, it is a complex protocol.
        - Uses more disk space.
        -Mails are available only when online.
        "It Takes 20 Years To Build A Reputation And Five Minutes To Ruin It. If You Think About That, You'll Do Things Differently. "

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        • #5
          Re: Choosing between POP and IMAP Email Configuration

          Originally posted by PMagic View Post
          Hi,
          For IMAP :

          -Well, it is a complex protocol.
          - Uses more disk space.
          -Mails are available only when online.
          I guess you meant less disk space or more webspace instead of local disk space.
          Taking over the rest..!

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