How to Register Email Accounts in Mac OS and Mail?

The tutorial shows detailed steps about how to configure your Email account in Mac Mail application.

Step 1:

Go to the Mail menu in Mac Mail. Select Preferences in the submenu

Step 2:

In the System Preferences screen, submenu the Internet Accounts to proceed.

Step 3:

In Internet Accounts you will get a list of all the different accounts. Scroll down & click on Add Other Account option.

Step 4:

Next, click on Add a Mail Account on the next screen. You will get a popup where you have to fill in your name and the Email address that is to be registered with Mac Mail.


[alert]Note: The name you enter here will be displayed to whom you send emails. This option can be changed later on.[/alert]

Finally, Click on Sign in to proceed.

Step 5:

You will be prompted to enter the server settings of your Email Account in the popup

  1. Email Address: It shows the pre-filled value you’ve entered in the previous screen.
  2. Username: It is the full email address as username that shall be used for incoming and outgoing connection
  3. Password: Enter the password for your email account.
  4. Account Type: This is set to IMAP by default. If you specifically want to use POP3 change it. Else leave it that way.
  5. Incoming Mail Server: Enter unless you have a specific MX records configuration for your domain name.
  6. Outgoing Mail Server:Set it similar to the incoming server.

Once the details are filled, click on Sign In to proceed.

Step 6:

Next, you will be asked to select the programs you want to use with this account. The options will be displayed on the basis of the applications that are being installed on your account.

If you want to change IMAP/POP/SMTP ports to SSL or non SSL ports, follow the steps below

  1. Open Mac Mail and select Mail -> Preferences -> Accounts from the main navigation menu
  2. From the Account Settings screen, select the email address that you would like to update

Incoming Mail Server settings:

  • Incoming Mail Server/Host Server: (Replace “domain” with your domain name)
  • Username: Enter the full email address ([email protected])
  • Password: Enter your password
  • Port Number: 993 (you will not be able to enter this)

Outgoing Mail Server settings:

  • Outgoing Mail Server/Host Server: (Replace “domain” with your domain name)
  • Username: Enter the full email address ([email protected])
  • Password: Enter password
  • Port Number: 465 (you will not be able to enter this)

If the Incoming Mail Security window appears, enter the following:

  • Check the Use Secure Sockets Layer (SSL) box
  • In the Authentication drop-down menu, select Password

Save your changes. Your account should now be updated

 Updating the Outgoing Port Number and Server Settings

  1. Go to Mail-> Preferences -> Accounts
  2. Click on the arrows beside the name of the outgoing server ( and select Edit Server List

  1. Select the Advanced Tab
  2. Click on outgoing server to select it

You can –

  • Edit Outgoing port number to 465
  • Turn the SSL on
  • Enter full email address for the User Name
  • Enter Password

Click Done button when you are finished

Updating the Incoming Port Number & Server Settings

Go to Mail -> Preferences -> Accounts and select the Advanced tab

Enter the following:

  • Edit the Incoming Port Number to 993
  • IMAP Path Prefix: INBOX (Enter in caps)
  • Turn on the SSL

  • Click Done when finished

You are done! You can use your email account with the Mac Mail application…